31 Mar, 23

Decisions Based on Facts – Not Feelings!

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As organisations strive to improve their maintenance operations, one of the key challenges they face is ensuring that their decisions are based on facts and data, rather than gut feeling.

This is where a computerised maintenance management system (CMMS) comes in, providing organisations with the tools they need to accurately monitor their assets and make informed decisions while minimising errors.

At the core of any CMMS software should be the ability to track and manage assets effectively. This includes inventory control, condition tracking, and planned maintenance tasks, all of which help to optimise the performance of equipment and minimise downtime.

In this article, we will take a closer look at how the different features of CMMS software will help you make accurate decisions.

Asset Management and Inventory Control

Asset management is a crucial aspect of any maintenance management strategy, ensuring the optimal performance of physical assets in a proactive manner.

Inventory control is another important area that a CMMS assists with, ensuring the right parts are available at the right time.

Real Time Inventory Insights

CMMS software should provide stock control features that help inform decisions about when to order new parts or equipment, and how to reduce inventory costs. It should also track inventory levels in real-time, making it easy to identify any discrepancies or issues and respond as soon as possible.

Our solutions provide users with real-time insights which can be used to optimise inventory, reducing the risk of overstocking or understocking. In addition, our automated reordering feature ensures that the required parts are available on-demand.

KPIs to monitor regarding stock control include inventory turnover, stock accuracy, stockout rate, lead time, and order cycle time.

Condition Tracking

Monitoring the condition of assets in real-time means that an organisation can identify potential issues before they become critical, allowing them to take corrective action proactively.

Planned Maintenance

Users should also be able to schedule and manage planned maintenance tasks, including routine inspections, repairs, and replacements.

With such a feature, you can ensure that assets are maintained in good condition and are performing optimally, preventing unexpected downtime and reducing repair costs.

One important KPI to monitor is asset utilisation, which measures the percentage of time that assets are being used effectively. This can be broken down further into specific metrics such as equipment uptime, maintenance downtime, and mean time between failures. Other relevant KPIs include maintenance cost (planned versus unplanned), energy usage, and safety incidents.

Logical Work Management

It is essential to have a logical and efficient system in place to ensure that all maintenance tasks are completed in a timely and effective manner. One of the key features of CMMS software is work management, which allows users to track tasks from start to finish.

Maintenance managers can create work orders and assign them to team members, and track progress in real-time, ensuring that tasks are completed efficiently and on time, reducing the risk of unexpected downtime and improving asset performance. Tasks will also be assigned to team members based on their skills and availability, which maximises productivity and reduces the risk of errors.

Our solutions offer progress tracking, which allows you to track the progress of maintenance and identify any bottlenecks or delays. This information can help you to make informed decisions about resource allocation and prioritise tasks based on their importance and urgency.

The main KPIs to track for work management include: The work order completion rate, planned maintenance percentage, mean time to repair (MTTR), work order backlog number, resource utilisation rate, and preventive maintenance compliance percentage.

OEE Monitoring and Reducing Equipment Downtime

OEE monitoring refers to the process of measuring and tracking the overall equipment effectiveness (OEE) of a manufacturing or industrial operation.

OEE is a metric that provides a holistic view of how effectively an operation is using its equipment to produce products and takes into account three critical factors to measure how efficiently the equipment is being used: availability, performance, and quality.

OEE monitoring involves collecting data on equipment downtime, speed losses, and quality defects. The data is then analysed to identify areas for improvement.

We offer an OEE monitoring module that allows organisations to track equipment performance and make data-driven decisions that help to optimise maintenance schedules, improve performance, and reduce maintenance costs, and track progress over time.

Staying EHS Compliant

EHS (Environment, Health, and Safety) compliance is a crucial aspect of maintenance management, requiring organisations to comply with a range of regulations and standards. Failure to comply can result in costly fines, reputational damage, and legal liabilities.

Your software should provide tools to help keep your operations EHS compliant, and using reporting and analytics will help you to keep track of areas that need addressing.

You may monitor KPIs including the number of EHS incidents and accidents, number of compliance audits, number of safety hazards and risks identified and addressed, and environmental impact metrics (such as carbon emissions and waste management performance).


With so much data generated by your operations every day, it would be a waste not to use it.

Asset management, inventory control, work management, OEE monitoring, and EHS compliance are just a few areas in which Idhammar’s solutions are empowering organisations in many sectors to make accurate decisions – decisions that help them execute their mission effectively while reducing costs, minimising downtime, and maintaining safety.

To discover how your organisation can make decisions based on facts and not feelings, contact us today to book a demo.

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